![]() If you get a “No Records Found” error message while attempting to view images: Travel & Entertainment back-up prior to September 1, 2009.Invoices processed prior to November 26, 2007.How to Access and View Imaged Documents in BFS (PDF) AP Documents that Cannot be Viewed Include: Worklist Voucher Approval page – click on the “Image” tab, the fourth tab on the right. Click on the button to launch the WebNow document access system.Ģ.Voucher Inquiry page – click on the “Image” tab, the last tab on the right. How to Access and View Imaged Documents in BearBuy (PDF) Viewing Images in BFS Quick Guide – images can be viewed in BFS from two locations:ġ. System will display the imaged document(s), or will respond with a message box.ĭetailed Instructions (with screen shots):.Click on the attachment document/file name to launch the document access system and open the image file.Open the voucher in BearBuy and click on the Attachments tab.The Chrome browser is no longer supported. Note: As of September 1, 2015, a ttachments in the applications that utilize the ImageNow viewing tool may only be viewed in Internet Explorer, Firefox or Safari. Personal health information, test results, or medical information.Personal identifying numbers (including insurance and medical numbers).Patient or human subject names, email or home addresses.HIPAA Privacy Compliance – Protected health information includes: ![]() California Identification Card numbers (or other state Identification card number).Passwords, including access codes for financial institutions.Debit Card numbers (except the last four digits).Credit Card numbers (except the last four digits).Examples of sensitive or confidential information are as follows: This can be accomplished by crossing out the information with a black permanent marker. Please be sure to obscure or remove any sensitive or confidential information from receipts and other payables documents. Privacy Warning: See Data Privacy requirement for protecting restricted information (PDF). Vendor invoices received by Accounts Payable will be converted to electronic images and linked to the Purchase Order in BearBuy. Original documents that you attach to the transaction in BearBuy should NOT be forwarded to Accounts Payable. In the BearBuy system, departments should scan all required backup documentation and receipts, attach the document images to the online form or requisition, and submit the transaction in the system for approval. BearBuy - Preparing and Submitting Documents for Payment The ability to view these images is available to all campus BFS/BearBuy users. The Accounts Payable Office converts vendor invoices from paper to electronic images.
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